The RFQ template that makes quotes comparable.

HEAVY FRAME / WELDMENT, REQUEST FOR QUOTATION
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1. IDENTIFICATION
   Project / part name:
   Drawing number and revision:
   Quantity:              [ 1 / 2-5 / 5-20 / 20+ / annual ]
   Target delivery date:

2. GEOMETRY
   Overall L x W x H (mm):
   Approx. weight per piece (kg):
   Plate thickness range (mm):
   Is a split-and-bolt design acceptable?   [ yes / no ]
   Packed envelope, incl. cradle and lugs (mm):

3. MATERIAL
   Grade and standard:    [ e.g. S355J2 to EN 10025-2 / ASTM A572 Gr 50 ]
   Toughness suffix:      [ JR / J0 / J2, set by lowest service temperature ]
   Mill certification:    [ EN 10204 3.1 required ]
   Substitution:          [ equivalent grades acceptable with prior written approval? ]

4. WELDING
   Standard and edition:  [ e.g. AWS D1.1:2020 / ISO 3834-2 ]
   Loading condition:     [ statically loaded / cyclically loaded ]
   Documentation required: WPS, PQR, welder certificates, weld map
   Preheat logs required: [ yes / no ]

5. NDT  (specify by joint on the drawing, not as a blanket statement)
   All welds:                       VT 100%
   Full-pen, tension or fatigue:    [ UT 100% ]
   Full-pen, compression only:      [ UT 10%, escalating ]
   Fillets in fatigue joints:       [ MT 100% of toes ]
   Repair welds:                    [ MT + original method, 100% ]
   Escalation rule: if any tested joint is rejected, testing extends to
   100% of that welder's work on that joint category.
   Technician qualification:        [ ISO 9712 or ASNT SNT-TC-1A Level II min ]

6. STRESS RELIEF
   Required?              [ yes / no ]
   Method:                [ thermal per code / vibratory acceptable with written approval ]
   Position in sequence:  [ after welding, before machining ]
   Documentation:         [ time-temperature chart with thermocouple locations ]

7. MACHINING
   Machined features:     [ list, with the face each sits on ]
   Flatness / coplanarity: [ state which you mean, they cost differently ]
   Tolerance value:       [ e.g. coplanarity 0.05 mm/m across all pads ]
   Shim allowance:        [ e.g. 3 mm pack under each foot ]
   Machining allowance on critical faces:

8. SURFACE FINISH
   Preparation:           [ abrasive blast to Sa 2.5 per ISO 8501-1, profile 50-75 um ]
   System:                [ ISO 12944 category + durability class, or hot-dip galvanise to ISO 1461 ]
   Dry film thickness:    [ total and per coat ]
   Colour:                [ RAL ]
   Masking:               [ list machined surfaces and threads excluded ]
   Inspection:            [ DFT readings and adhesion test required ]

9. INSPECTION AND ACCEPTANCE
   Final dimensional inspection by: [ laser tracker / large CMM / other ]
   Support condition:     [ e.g. three-point support at locations shown ]
   Reference temperature: [ 20 +/- 2 C, soak 12 h min, readings corrected ]
   FAI report required with instrument calibration certificate.
   Third-party inspection: [ yes / no ]

10. LIFTING AND TRANSPORT
   Lifting lug rating and sling arrangement:
   Spreader beam required?  [ yes / no ]
   Centre of gravity marked on the piece: [ required ]
   Tie-down points:
   Shop trial assembly and match-marking (if split): [ required / n/a ]

11. COMMERCIAL
   Incoterm and named place: [ e.g. FOB Ho Chi Minh City, Incoterms 2020 ]
   Destination port:
   Required with the quote:  package dimensions and gross weight per package
   Currency:
   Payment terms:

12. DOCUMENT PACK REQUIRED AT SHIPMENT
   [ ] Mill certificates (EN 10204 3.1)
   [ ] WPS / PQR / welder certificates
   [ ] Weld map
   [ ] NDT reports and repair records
   [ ] Stress relief chart
   [ ] Dimensional FAI report
   [ ] Coating DFT report
   [ ] Packing list, commercial invoice, certificate of origin
   [ ] ISPM 15 fumigation certificate for timber packing